The Meeting Recorder (Bot) helps you capture meetings automatically from your connected calendar. When auto-recording is enabled, Zight can send a visible meeting bot to eligible meetings, record the meeting after it is admitted, and create a shareable Zight meeting artifact with the video, transcript, summary, and next steps.
Beta access: Meeting Recorder (Bot) is currently in beta and must be enabled for your account. If you do not see the Meetings section or calendar connection option, contact your Zight account team or Support to request access.
Demo
What Meeting Recorder (Bot) does
- Connects to your calendar from the Zight Meetings section.
- Finds eligible upcoming meetings from your connected calendar.
- Automatically sends a Zight meeting bot to join meetings when auto-recording is enabled.
- Waits in the meeting lobby or waiting room when the meeting platform requires host approval.
- Creates a Zight meeting artifact after the meeting with the recording, transcript, AI summary, and next steps.
- Makes the meeting available from the Meetings section and All Files.
- Lets you share the Zight link with teammates or export the summary to supported tools such as Confluence.
Current beta availability
- Calendar support: Google Calendar is supported during the beta.
- Coming soon: Outlook calendar support is planned but not yet available.
- Access: This feature must be enabled for your account before you can use it.
Set up Meeting Recorder (Bot)
- Open Zight in your browser.
- Select Meetings from the left sidebar.
- Select Connect Calendar.
- Choose Google Calendar and complete the connection flow.
- Enable Auto record meetings.
- When an eligible calendar meeting starts, the Zight bot attempts to join the meeting.
- If the meeting has a waiting room or lobby, the host must admit the bot before it can record.
- After the meeting ends, wait a few minutes for Zight to process the recording and AI outputs.
What hosts and participants see
The bot joins as a visible meeting participant. In Google Meet, for example, the bot may appear as a Zight note taker or meeting recorder participant. If the meeting requires approval to join, the bot waits in the lobby until a host admits it.
If the bot is not admitted, it cannot record the meeting. Hosts can also deny entry or remove the bot from the meeting, just like other meeting participants.
Privacy and consent notes
- The bot is visible. It does not join secretly.
- Waiting rooms still apply. If the meeting platform requires host approval, the bot must be admitted before recording can begin.
- Hosts stay in control. A host can deny entry or remove the bot from the meeting.
- Calendar access is used to find meetings. During setup, Zight connects to your supported calendar so it can identify eligible meetings for auto-recording.
- Follow your organization’s recording policy. Make sure meeting participants understand when a meeting is being recorded and follow any consent requirements that apply to your team, region, or industry.
Meeting Recorder (Bot) vs. One-click Meeting Recorder (Mac)
Zight now supports two meeting recording workflows. The right choice depends on whether you plan to attend the meeting and how much automation you want.
| Feature | Meeting Recorder (Bot) | One-click Meeting Recorder (Mac) |
|---|---|---|
| Best for | Automatically capturing scheduled meetings, including meetings you may not personally attend. | Quickly recording meetings you join from your Mac. |
| How it starts | Based on your connected calendar and auto-record setting. | Zight detects when you join a supported meeting and prompts you to start recording. |
| Calendar connection | Required. Google Calendar is supported in beta. | Not required. |
| Meeting attendance | A Zight bot joins the meeting as a participant and may need host approval. | You record locally while attending the meeting on your Mac. |
| Supported platforms | Currently tied to supported calendar-connected meetings during beta. | Detects many Zoom, Google Meet, and Microsoft Teams meetings on Mac. |
| Output | Meeting recording, transcript, summary, and next steps after processing. | Zight recording that can be used with Zight AI for transcripts and summaries. |
| Main advantages | More automated, useful when you cannot attend, and produces a meeting-focused artifact. | Simple, immediate, fully controlled by you, and does not require a bot or calendar access. |
| Tradeoffs | Beta access required, Google Calendar only for now, and the bot must be admitted if the meeting has a waiting room. | You must be present, start the recording from the prompt, and stop it manually when finished. |
To learn more about the Mac workflow, see One-click Meeting Recorder (Mac).
Troubleshooting
- I do not see Meetings or Connect Calendar: The beta may not be enabled for your account. Contact your Zight account team or Support.
- I cannot connect Outlook: Outlook support is coming soon. Use Google Calendar during the beta.
- The bot is waiting but not recording: A meeting host may need to admit the bot from the waiting room or lobby.
- No recording appeared after the meeting: Confirm auto-recording was enabled before the meeting started, the bot was admitted, and wait a few minutes for processing to finish.
- The bot name is not customizable: Bot name customization is planned for a future update.
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